HubSpot runs marketing and sales well. A professional firm also needs projects, documents, billing and a client portal in the same place. IXXO Hub brings all of it around one client record, for one price per user.
HubSpot earns its reputation on inbound marketing and sales pipelines. If that is the core of your business, it is hard to beat.
A law, accounting or architecture firm spends its day on client delivery: projects, documents, invoices and answering clients. HubSpot leaves those to add-ons and integrations you buy, connect and maintain.
Honest ones, from teams that ran client work on it
Starter is affordable. The tools most firms actually want, automation, custom reporting and multi-channel, sit in Marketing Hub Professional from around 800 US dollars a month, plus a one-time onboarding fee of 3,000 to 7,000 US dollars. Figures checked August 2026.
Marketing Hub bills on contact tiers. Cross a threshold and the next block is charged straight away, mid-contract, whether you planned for it or not. Budgeting gets harder as your list grows.
No native projects, no client portal, and invoicing that does not tie back to delivery. Firms bolt on separate tools for practice management, e-signature and billing, then sync them to HubSpot.
Where each one is strong for a professional firm
| For a professional firm | IXXO Hub | HubSpot |
|---|---|---|
| Projects and practice management | Built in | Third-party add-on |
| Client portal for documents and invoices | Built in | Not native |
| Invoicing tied to client work | Sales Flow | Commerce Hub, US first |
| Documents and e-signature | DocuFlow | Needs an integration |
| Pricing model | Flat per user, every module | Per hub, seat and contact tier |
| Onboarding fee | None, services optional | 3,000 to 7,000 USD on Pro |
| Marketing automation depth | Email and campaigns | Best in class |
| App marketplace and integrations | Smaller set | 1,500+ apps |
| EU data residency by default | Yes | Opt-in region |
HubSpot pricing and features checked August 2026. Verify current figures on hubspot.com.
The same client record carries their pipeline, projects, documents, invoices and portal access. Update it once and your team sees the whole relationship, not a marketing view in one tool and a billing view in another.
Both are good tools. They are built for different jobs
Your contacts and history come across, and your team keeps working. We map your data, set up your modules and import it with you.
HubSpot looks affordable at the Starter tier. The gap shows up when a firm needs more than a contact database. Automation, custom reporting and multi-channel work sit in Marketing Hub Professional, from around 800 US dollars a month for three seats and 2,000 marketing contacts. Professional and Enterprise plans add a one-time onboarding fee of 3,000 to 7,000 US dollars, charged whether the setup is simple or not. As your contact list grows, marketing-contact tiers push the monthly bill up in blocks.
Then come the parts HubSpot does not run natively. Practice and project management, a client portal, e-signature and invoicing tied to delivery all arrive as separate subscriptions you connect and maintain. Each one adds a seat cost, an integration to watch, and another place client data lives.
IXXO Hub replaces that stack with one plan. Every module is included, priced per user, from 180 euro a month for five users, about 36 euro per user a month, with yearly billing saving 20 percent. There is no onboarding fee and no contact tier. Implementation services are optional, not a condition of the price.
A worked example helps. Take a six person firm that wants CRM, light automation, a client portal, e-signature and invoicing tied to its work. On HubSpot that points to Marketing Hub Professional from around 800 US dollars a month, plus the one-time onboarding fee, plus separate subscriptions for a portal, e-signature and project billing, each with its own per-seat cost. On IXXO Hub the same firm pays one per-user price with every module included, and the portal, documents, projects and invoicing are already connected. The gap is not only the monthly figure. It is the number of tools someone has to own, renew and keep in sync.
HubSpot is built around the marketing and sales funnel. Once a deal closes, the work of actually serving the client, the projects, the documents to sign, the invoices, the questions, happens outside it. A firm ends up managing the relationship in HubSpot and the delivery somewhere else, then reconciling the two.
IXXO Hub keeps the whole relationship in one record. The enquiry, the engagement letter signed in DocuFlow, the project in Projects & Tasks, the invoice in Sales Flow and the client's view in Client Portal all sit against the same client. Nobody switches tools to answer a simple question, and nothing falls between systems.
IXXO Hub is a strong HubSpot alternative for professional service firms that run client work. It includes CRM and pipeline, projects and tasks, documents with e-signature, invoicing, scheduling, forms and a client portal in one plan, around a single client record. HubSpot is a better fit for teams whose core need is inbound marketing at scale.
IXXO Hub uses one flat price per user with every module included, from 180 euro a month for five users. HubSpot charges per hub, per seat and, for Marketing Hub, per marketing-contact tier, and adds a one-time onboarding fee of 3,000 to 7,000 US dollars on Professional and Enterprise plans. For a firm that wants projects, billing and a client portal alongside CRM, IXXO Hub is usually simpler and more predictable. Verify current HubSpot figures on hubspot.com.
IXXO Hub covers email and campaigns, but it is not built for high-volume inbound marketing, ad management or complex multi-channel nurture. HubSpot Marketing Hub is stronger there. IXXO Hub focuses on running client work: delivery, documents, billing and client communication.
Yes. IXXO Hub includes a branded Client Portal where clients view requests, documents, invoices and payments, and Sales Flow for quotes, invoicing and payments tied to the client record. In HubSpot both usually require add-ons or third-party integrations.
Yes. Contacts, companies, deals and pipeline stages, documents and templates map across to IXXO Hub. The team maps your data, sets up your modules and imports it with you. Optional implementation services are available if you want a hand.
Book a walkthrough and we will show IXXO Hub on the way your firm actually works, from first enquiry to paid invoice
